BCHS Instrumental Program Travels to New York City - Spring Break 2024
We're Going to NEW YORK!
We're so excited to be planning a trip to New York City with the Bear Creek High School Instrumental Music Program. This page was created to give you all the information you might need while making your decision on sending your student on this exciting opportunity.
The tour group that we're partnering with to plan this event is American National Travel and have been in the travel business since 1967. Take a look at their website to learn more about their extensive experience in taking students from the Lakewood area on many fabulous trips over the years.
Volunteers will be needed on this trip, as we look to have a ratio of 1 Parent Volunteer to 10 Students. As you go through the registration process, you'll see the option to sign up as a volunteer.
After reading through this information, if you still have questions, feel free to reach out to Tammy or Kirstin for additional information. If you would like to contact the travel company directly, you can reach Dough Dalton at 303-874-7137 or aitraveltours1@gmail.com.
The tour group that we're partnering with to plan this event is American National Travel and have been in the travel business since 1967. Take a look at their website to learn more about their extensive experience in taking students from the Lakewood area on many fabulous trips over the years.
Volunteers will be needed on this trip, as we look to have a ratio of 1 Parent Volunteer to 10 Students. As you go through the registration process, you'll see the option to sign up as a volunteer.
After reading through this information, if you still have questions, feel free to reach out to Tammy or Kirstin for additional information. If you would like to contact the travel company directly, you can reach Dough Dalton at 303-874-7137 or aitraveltours1@gmail.com.
ITINERARY
March 16 - Saturday
March 17 - Sunday
March 18 - Monday
March 19 - Tuesday
- Morning - Depart on Scheduled Carrier from DIA
- Afternoon - Arrive NYC and Motorcoach Transfer to Mid-Manhattan Hotel
- Evening - Walking Tour of Times Square by Night, Empire State Bldg. or Top of The Rock Visit
March 17 - Sunday
- Morning - BCHS Performance on the USS Intrepid-TBD
- Afternoon - Visit to Chelsea, Little Italy, China Town
- Evening - Dinner at Stardust Diner and Musical (TBD)
March 18 - Monday
- Morning/Afternoon - NBC Studios Tour and Rockefeller Plaza Visit 911 Memorial Visit
- Evening - Dinner at Hard Rock Café, Attend the New York Philharmonic Concert
March 19 - Tuesday
- Morning - Admission to Metropolitan Museum of Art
- Afternoon - Central Park Visit
- Evening - NYC Harbor Dinner Cruise w/DJ
- Morning - Battery Park/Statue of Liberty/Ellis Island
- Afternoon - Motorcoach Transfer to NYC Airport
- Late Afternoon - Depart on Scheduled Carrier
- Evening - Arrive DIA
Price
Price: $2029 per person
This price is based on rates and tariffs in effect on April 7, 2022, with a minimum of 40 paid participants, quad hotel occupancy and is subject to change. Supplements will be charged for other than quad hotel occupancy.
PRICE INCLUDES
• Roundtrip airfare from DIA on scheduled carrier
• One piece of checked luggage per participant
• Oversize/Overweight Instruments/Rentals if needed
• Roundtrip airport/hotel motorcoach transfers in NYC
• Four nights lodging (quad occupancy) in a mid-Manhattan hotel
• Transfers/participation/performance on the USS Intrepid
• Admission to USS Intrepid
• Admission to the observation deck of the Empire State Building or Top of The Rock
• MetroCard for transportation on NYC subway and bus
• Admission to NBC Studios Tour or 911 Museum
• New York Philharmonic Concert admission
• Hard Rock Café dinner
• Stardust Diner dinner
• Musical
• Harbor Cruise with dinner and DJ
• Statue of Liberty/Ellis Island Visit
• Services of a professional tour escort throughout the itinerary
• All taxes and fees.
PRICE DOES NOT INCLUDE
Items of a personal nature; breakfast and lunches are the participant’s responsibility. The tour provider estimates that students should bring approximately $150 for additional spending money for shopping, additional treats (such as Starbucks) and potential souveniers.
PRICE INCLUDES
• Roundtrip airfare from DIA on scheduled carrier
• One piece of checked luggage per participant
• Oversize/Overweight Instruments/Rentals if needed
• Roundtrip airport/hotel motorcoach transfers in NYC
• Four nights lodging (quad occupancy) in a mid-Manhattan hotel
• Transfers/participation/performance on the USS Intrepid
• Admission to USS Intrepid
• Admission to the observation deck of the Empire State Building or Top of The Rock
• MetroCard for transportation on NYC subway and bus
• Admission to NBC Studios Tour or 911 Museum
• New York Philharmonic Concert admission
• Hard Rock Café dinner
• Stardust Diner dinner
• Musical
• Harbor Cruise with dinner and DJ
• Statue of Liberty/Ellis Island Visit
• Services of a professional tour escort throughout the itinerary
• All taxes and fees.
PRICE DOES NOT INCLUDE
Items of a personal nature; breakfast and lunches are the participant’s responsibility. The tour provider estimates that students should bring approximately $150 for additional spending money for shopping, additional treats (such as Starbucks) and potential souveniers.
Payment Options & Payment schedule
PAYMENT SCHEDULE
May 1, 2023 $200
June 1, 2023 $200
July 1, 2023 $200
Aug. 1, 2023 $200
Sept. 1, 2023 $250
Oct. 1, 2023 $250
Nov. 1, 2023 $250
Dec. 1, 2023 $300
Jan. 1, 2024 Final Payment Due
All payments should be made to American International Travel by mailed check or online by credit card. Invoicing will be made directly with the participant, after they have registered through the travel website.
Payments by check should be sent to American International Travel and Tours as indicated below. The school/boosters will only be responsible for transferring any fundraising monies to American Intl. Travel and they will apply them to the designated student’s account.
Participants can elect to pay by credit card (VISA, Mastercard, Discover and American Express) by going
to our website: americaninternationaltravel.net and paying directly on our secure site.
In order to use student funds for this trip, the student has to have paid all outstanding program fees first. You may request funds to be moved into your account by submitting the below form.
May 1, 2023 $200
June 1, 2023 $200
July 1, 2023 $200
Aug. 1, 2023 $200
Sept. 1, 2023 $250
Oct. 1, 2023 $250
Nov. 1, 2023 $250
Dec. 1, 2023 $300
Jan. 1, 2024 Final Payment Due
All payments should be made to American International Travel by mailed check or online by credit card. Invoicing will be made directly with the participant, after they have registered through the travel website.
Payments by check should be sent to American International Travel and Tours as indicated below. The school/boosters will only be responsible for transferring any fundraising monies to American Intl. Travel and they will apply them to the designated student’s account.
Participants can elect to pay by credit card (VISA, Mastercard, Discover and American Express) by going
to our website: americaninternationaltravel.net and paying directly on our secure site.
In order to use student funds for this trip, the student has to have paid all outstanding program fees first. You may request funds to be moved into your account by submitting the below form.
fundraising opportunities
Want to Earn Money for the NYC Trip, Concert Attire or Next Year’s Season?
Did you know you could earn money into your students’ account by spending on everyday purchases? One family has already raised $1,000 using this program! A percentage of the money you would spend on everyday purchases is credited your students’ account. Program details and instructions can be found HERE.
Did you know you could earn money into your students’ account by spending on everyday purchases? One family has already raised $1,000 using this program! A percentage of the money you would spend on everyday purchases is credited your students’ account. Program details and instructions can be found HERE.
- Invite Family and Friends to join as well. Every little bit helps!
- 750+ merchants from across all the US
- Take advantage of offered bonuses that will increase your earnings
- All the small amounts will add up and make a BIG difference!
REgistration information
Cancellation Schedule
May 1, 2023- Jul. 31, 2023: All Payments made are refundable
Aug. 1, 2023-Oct. 31, 2022: $250 cancellation fee
Nov. 1, 2023- Jan. 14, 2024: $750 cancellation fee
Jan. 15, 2024 and after: Non-Refundable
Aug. 1, 2023-Oct. 31, 2022: $250 cancellation fee
Nov. 1, 2023- Jan. 14, 2024: $750 cancellation fee
Jan. 15, 2024 and after: Non-Refundable
Travel Insurance
Insurance will be offered for individuals to purchase and is NOT included in the trip cost but is highly recommended! It must be paid separately. Coverages below.
PAYMENT OF THE TRIP INSURANCE MUST BE MADE ON OR BEFORE YOU MAKE YOUR FINAL TRIP
PAYMENT (Not necessarily the final trip payment date—if you make you final payment earlier,
that would be the final trip payment).
TRAVEL INSURED -- DELUXE GROUP BENEFITS IN BRIEF
**CANCEL FOR ANY REASON FEATURE**
In addition to the above specified coverages, your policy will pay 75% of the nonrefundable trip costs for any
reason for cancellation (change in plans, parent decision, director decision, poor grades, etc.) other than the
typical named perils (see schedule of coverages on our website). Notice of cancellation must be received by
tour operator at least 48 hours prior to trip departure. Covid cancellation is considered by insurance companies
as a Cancel for Any Reason at 75%.
Individual Cost $102.00
You must register for the insurance online at americaninternationaltravel.net on the Registration & Insurance Forms page.
PAYMENT OF THE TRIP INSURANCE MUST BE MADE ON OR BEFORE YOU MAKE YOUR FINAL TRIP
PAYMENT (Not necessarily the final trip payment date—if you make you final payment earlier,
that would be the final trip payment).
TRAVEL INSURED -- DELUXE GROUP BENEFITS IN BRIEF
- Trip Cancellation 100% of Tour Cost* - *Maximum limit of $10,000.00
- Trip Interruption 150% of Tour Cost* - *Maximum limit of $10,000.00
- Trip Delay $750.00 (delayed 6 or more hours – 150.00 per day)
- Missed Connection $500.00 (flight delayed 3 or more hours)
- Baggage & Personal Effects $1500.00 ($250.00 per article limit/$500 combined articles limit)
- Baggage Delay $300 (delayed 24 hours or more)
- Emergency Accident & Sickness Medical Expense $25,000.00
- Emergency Evacuation & Repatriation $100,000.00
- Emergency Evacuation Assistance Services Included
- Pre-existing conditions waived
- Covered Reasons for Trip/Flight Cancellation and Trip Interruption
- Sickness (includes family)
- Pre-existing Medical Conditions
- Bankruptcy/Default
- Injury (includes family)
- Death (includes family)
- Sickness (includes family)
**CANCEL FOR ANY REASON FEATURE**
In addition to the above specified coverages, your policy will pay 75% of the nonrefundable trip costs for any
reason for cancellation (change in plans, parent decision, director decision, poor grades, etc.) other than the
typical named perils (see schedule of coverages on our website). Notice of cancellation must be received by
tour operator at least 48 hours prior to trip departure. Covid cancellation is considered by insurance companies
as a Cancel for Any Reason at 75%.
Individual Cost $102.00
You must register for the insurance online at americaninternationaltravel.net on the Registration & Insurance Forms page.
FAQs
Here are some questions that were asked at the Information Meeting on Tuesday, April 11. If you have more, definitely reach out to Tammy Ahmed.
Q: Are the dates finalized?
A: The dates may shift slightly based on details and performance schedules that are being worked out, but travel will be during Spring Break 2024.
Q: What is the latest date that I can decide if my student will attend the trip?
A: August 31, 2023
Q: What if I register my student, but do not pay my deposit or monthly fees?
A: Students will be dropped from the trip if payments are not made. Tickets, airfare and other items will be purchased early on in the process. In the event that you need additional time to make a payment, please contact American International Travel. They will work with you.
Q: I play a large instrument (Tuba, String Bass, Cello, etc). How do I transport my instrument?
A: We will be renting some large instruments. All oversize baggage fees will be accounted for in the trip costs and not the responsibility of individual students.
Q: I am a parent - can I travel with the group and participate in the itinerary?
A: Yes! You can either participate as a chaperone or as a parent who participates in the events only.
Q: I am a parent and would like to do an a la carte menu of travel. I would like to attend the New York Philharmonic Concert, and the Broadway musical, but I am not interested in the other events. Is this an option?
A: No - there are no a la carte options available for this trip, but parents and families are welcome to sign on for the entirety of the trip and participate in all events and activities.
Q: I have younger children that I would like to travel with, may I bring them?
A: Yes, but they will be the complete responsibility of parents. - BCHS Music takes no responsibility.
Q: I have a friend who would like to go on the trip with us. Can they attend?
A: This trip is open only to students who are registered for the full year of band, orchestra or color guard during the 2023-2024 school year.
Q: How many students will be sharing a room?
A: 4 to a room
Q: How many adults per room?
A: 2 -There will be an additional $200 per trip added for adults to cover the additional hotel cost.
Q: Should I purchase the trip insurance?
A: It is highly advised. This would cover weather cancellations, pandemic, etc. Trip insurance will be billed separately.
Q: What happens if the airline damages my student’s instrument?
A: We are flying Southwest. They have previously covered all damage on past trips. If you have a nice instrument, please add the instrument to your homeowner’s insurance policy.
Q: Will there be time to shop?
A: Yes.
Q: How do I raise funds for my trip with no extra money out of pocket?
A: Check out our Raise Right program! Contact Sarah Robbins, bchsimp.fundraising@gmail.com for more information or if you have additional questions after reading the material on our website.
Q: What other fundraisers are available to help raise funds for my trip?
A: Mattress sale - cash given to students if a customer comes in the door and purchases a mattress (can be used for a trip), peach fundraiser (August), Butter Braids and holiday wreaths (November), King Soopers, and more. Visit our fundraising section website for more information!
Q: Are the dates finalized?
A: The dates may shift slightly based on details and performance schedules that are being worked out, but travel will be during Spring Break 2024.
Q: What is the latest date that I can decide if my student will attend the trip?
A: August 31, 2023
Q: What if I register my student, but do not pay my deposit or monthly fees?
A: Students will be dropped from the trip if payments are not made. Tickets, airfare and other items will be purchased early on in the process. In the event that you need additional time to make a payment, please contact American International Travel. They will work with you.
Q: I play a large instrument (Tuba, String Bass, Cello, etc). How do I transport my instrument?
A: We will be renting some large instruments. All oversize baggage fees will be accounted for in the trip costs and not the responsibility of individual students.
Q: I am a parent - can I travel with the group and participate in the itinerary?
A: Yes! You can either participate as a chaperone or as a parent who participates in the events only.
Q: I am a parent and would like to do an a la carte menu of travel. I would like to attend the New York Philharmonic Concert, and the Broadway musical, but I am not interested in the other events. Is this an option?
A: No - there are no a la carte options available for this trip, but parents and families are welcome to sign on for the entirety of the trip and participate in all events and activities.
Q: I have younger children that I would like to travel with, may I bring them?
A: Yes, but they will be the complete responsibility of parents. - BCHS Music takes no responsibility.
Q: I have a friend who would like to go on the trip with us. Can they attend?
A: This trip is open only to students who are registered for the full year of band, orchestra or color guard during the 2023-2024 school year.
Q: How many students will be sharing a room?
A: 4 to a room
Q: How many adults per room?
A: 2 -There will be an additional $200 per trip added for adults to cover the additional hotel cost.
Q: Should I purchase the trip insurance?
A: It is highly advised. This would cover weather cancellations, pandemic, etc. Trip insurance will be billed separately.
Q: What happens if the airline damages my student’s instrument?
A: We are flying Southwest. They have previously covered all damage on past trips. If you have a nice instrument, please add the instrument to your homeowner’s insurance policy.
Q: Will there be time to shop?
A: Yes.
Q: How do I raise funds for my trip with no extra money out of pocket?
A: Check out our Raise Right program! Contact Sarah Robbins, bchsimp.fundraising@gmail.com for more information or if you have additional questions after reading the material on our website.
Q: What other fundraisers are available to help raise funds for my trip?
A: Mattress sale - cash given to students if a customer comes in the door and purchases a mattress (can be used for a trip), peach fundraiser (August), Butter Braids and holiday wreaths (November), King Soopers, and more. Visit our fundraising section website for more information!
We're so excited that you are trusting us to care for your child and look forward to the fun times ahead!