BCHS Registration Forms - 2023-2024 School Year
Here are the forms that need to be completed to participate in the 2023-24 Marching Band Season:
Here are the forms that need to be completed to participate in the 2023-24 Marching Band Season:
- Medical Form (Can be printed and brought to Ms. Ahmed or sent to her via email.)
- Student Registration and Travel Permission Form
Program Fees & Payments
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There several ways to pay your music program fees:
1. Credit Card Payments can be made through either PayPal or Charms Note: When paying via the PayPal link, please add a comment with your student's name and reason for your payment. |
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2. Checks - Please only give your checks to Ms. Ahmed when she is in her office and has the ability to acknowledge receipt of your payment. It's very important to her that your payment is coded correctly, so this will ensure success.
3. Fundraising - Throughout the year, there are multiple fundraising opportunities to raise money towards your student's music fees.
Cash payments are discouraged as they are hard to track in the event there are questions on your students accounts. IF cash is your only option for payment, it needs to be given directly to Ms. Ahmed when she is in her office and has the ability to acknowledge receipt of your payment. Cash MUST be in an envelope, marked with the student name, amount enclosed and where cash is to be applied. The payment MUST be verified by Mrs. Ahmed.
All of the payments for band fees, fundraisers, event fees, etc., are tracked in an accounting program that is controlled by the President and/or Treasurer and the director of music. The Booster Treasurer, receives payments and records them into the accounting program and deposits them into the bank. You will receive statements on your student accounts via email on a regular basis. If funds are available in your account, and there are additional band related expenses, you can transfer funds from your account.
ALL BAND FEES MUST BE PAID IN FULL BEFORE FUNDRAISING CREDITS WILL BE APPLIED TOWARDS TRIPS OR EVENTS
3. Fundraising - Throughout the year, there are multiple fundraising opportunities to raise money towards your student's music fees.
Cash payments are discouraged as they are hard to track in the event there are questions on your students accounts. IF cash is your only option for payment, it needs to be given directly to Ms. Ahmed when she is in her office and has the ability to acknowledge receipt of your payment. Cash MUST be in an envelope, marked with the student name, amount enclosed and where cash is to be applied. The payment MUST be verified by Mrs. Ahmed.
All of the payments for band fees, fundraisers, event fees, etc., are tracked in an accounting program that is controlled by the President and/or Treasurer and the director of music. The Booster Treasurer, receives payments and records them into the accounting program and deposits them into the bank. You will receive statements on your student accounts via email on a regular basis. If funds are available in your account, and there are additional band related expenses, you can transfer funds from your account.
ALL BAND FEES MUST BE PAID IN FULL BEFORE FUNDRAISING CREDITS WILL BE APPLIED TOWARDS TRIPS OR EVENTS
Important
Individual Fundraising – Overall, earned for the benefit of the program, however, it rewards the individual for their work. Each student in the program is assigned a personal finance account. The student will begin to accumulate money as he/she and or parents participate in various fundraising activities. These funds can be carried over every year until student graduates or leaves the program. Any fees left after graduation go back to the general music fund for the benefit of BCHSIMP.
Eligible expenditures from BCHSIMP Bylaw Section III:
Expenditures eligible for payment from individual accounts are for those activities, or materials, in which participation is offered by the Bear Creek Instrumental Music Department. Examples of acceptable requests – required uniforms, props and equipment, approved group trips, or any entrance fees for competition. Examples of unacceptable requests – payment of school fines or individual expenses. (Transferring of accounts to unrelated accounts). All requests for disbursement of funds from a student’s account MUST be submitted in writing PRIOR to the expenditure and approved by the board at the subsequent meeting.
Funds earned by participating in fund raising events can be used to pay for events, trips, hoodies, shoes and additional charges AFTER all band fees are paid in full.
Individual Fundraising – Overall, earned for the benefit of the program, however, it rewards the individual for their work. Each student in the program is assigned a personal finance account. The student will begin to accumulate money as he/she and or parents participate in various fundraising activities. These funds can be carried over every year until student graduates or leaves the program. Any fees left after graduation go back to the general music fund for the benefit of BCHSIMP.
Eligible expenditures from BCHSIMP Bylaw Section III:
Expenditures eligible for payment from individual accounts are for those activities, or materials, in which participation is offered by the Bear Creek Instrumental Music Department. Examples of acceptable requests – required uniforms, props and equipment, approved group trips, or any entrance fees for competition. Examples of unacceptable requests – payment of school fines or individual expenses. (Transferring of accounts to unrelated accounts). All requests for disbursement of funds from a student’s account MUST be submitted in writing PRIOR to the expenditure and approved by the board at the subsequent meeting.
Funds earned by participating in fund raising events can be used to pay for events, trips, hoodies, shoes and additional charges AFTER all band fees are paid in full.
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The BCHSIMP Booster Organization is a stand alone 501C3 non-profit. The organization is a separate legal entity not associated or affiliated with Bear Creek High School or the Jefferson County School district; neither the school or the district are responsible for the booster organization's actions and or liabilities.
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